Guidance

Further education workforce data collection

Technical specification for further education (FE) providers to complete the staff level FE workforce data collection for 2021 to 2022

From:
Education and Skills Funding Agency
Published
4 March 2021
Last updated
1416 November 2022 — See all updates

Applies to England

Documents

FE workforce staff record specification: 2021 to 2022

PDF, 931 KB, 64 pages

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

FE staff data desktop application

https://submit-learner-data.service.gov.uk/publicdownloads/FEWorkforceStaffentrytool

Schema for the FE workforce data collection: 2021 to 2022

XSD, 11.8 KB

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Example of staff data: 2021 to 2022

XML, 5.1 KB

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

FE workforce vacancy data collection: supporting document 2021 to 2022

PDF, 656 KB, 20 pages

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

FE workforce governor data collection: supporting document 2021 to 2022

PDF, 497 KB, 16 pages

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

FE workforce data collection: validation rules 2021 to 2022

MS Excel Spreadsheet, 63.5 KB

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

FE workforce data collection: support manual 2021 to 2022

PDF, 1.01 MB, 56 pages

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

FE workforce desktop application template: 2021 to 2022

MS Excel Spreadsheet, 20.6 KB

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice for the FE workforce data collection

PDF, 143 KB, 3 pages

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Details

This staff record specification is produced to assist providers in collecting and submitting staff data in an XML file for the 2021 to 2022 FE workforce data collection.

In its first year, participation in the collection was voluntary, but from September 2022, submitting a return is mandatory for all eligible providers. This collection will allow us to build reliable data sets to help design effective and impactful policy to support the sector going forwards.

We will be publishing outcomes in Spring 2023, for the benefit of providers and key stakeholders, such as Ofsted and sector representatives.

The collection for the 2021 to 2022 academic year will open on 12 September 2022 and will close on 2514 NovemberDecember 2022.

There are a few changes for this year:

  • we will collect a Sub Role under the existing Senior Leader, Manager, Teacher, Support and Administration Roles for each staff member
  • a new data item to capture whether the staff member had a pay rise during the 2021 to 2022 academic year.
  • a new data item to capture whether the staff member has benefitted from participating in DfE programmes during the 2021 to 2022 academic year.

The collection will be available on the submit learner data service and will offer two options for returning data. These will be:

  • an online form which will allow direct entry on staff data
  • uploading an XML file

We have also provided a desktop application which providers can use to generate and XML file for upload should they wish to use this option and cannot generate the file from their existing MIS.

You should complete a return if you receive funding through one or more of the following funding models, unless you are a school or academy which returns the school workforce census or an HE provider which returns the HESA staff record:

  • 16-19 (excluding apprenticeships)
  • Adult skills
  • Apprenticeships (from 1 May 2017) including levy funding
  • Community Learning
  • European Social Funding (ESF)
  • Other Adult
  • Other 16-19
Published 4 March 2021
Last updated 1416 November 2022 + show all updates

  1. We have updated the collection closing date for 2021 to 2022. The collection will now close on 14 December 2022.

  2. We have published version 4 of the FE workforce vacancy data collection: supporting document 2021 to 2022 , the FE workforce governor data collection: supporting document 2021 to 2022 and the FE workforce governor data collection: supporting document 2021 to 2022.

  3. We have published a link to the FE staff data desktop application which is available via Submit learner data.

  4. We have made a further update to the FE workforce data collection: validation rules 2021 to 2022.

  5. We have updated the staff record specification, the support manual and the validation rules for the FE workforce data collection 2021 to 2022.

  6. We have updated the following documents for the 2021 to 2022 collection: the FE workforce staff record specification; FE workforce vacancy data collection: supporting document; FE workforce data collection validation rules; FE workforce data collection: support manual, and the FE workforce desktop application template.

  7. We have replaced the FE workforce data: supporting documents for 2021 to 2022.

  8. Replaced the FE workforce data collection: validation rules 2021 to 2022 with latest version.

  9. We have published version 2 of the FE workforce governor data collection: supporting document 2021 to 2022.

  10. We have published the FE workforce data collection: support manual 2021 to 2022.

  11. We have updated the schema for the FE workforce data collection: 2021 to 2022 and the FE workforce staff record specification: 2021 to 2022. A list of changes can be found in the specification document.

  12. We have published the FE workforce governor data collection: supporting document 2021 to 2022 and the FE workforce vacancy data collection: supporting document 2021 to 2022.

  13. We have updated the FE workforce staff record specification: 2021 to 2022 and the Schema for the FE workforce data collection: 2021 to 2022.

  14. We have published the FE workforce staff record specification for 2021 to 2022, alongside schema for the FE workforce data collection and an example of staff data.

  15. We have published the FE workforce governor data collection: supporting document 2020 to 2021.

  16. We have updated the specification and the support manual and have published a supporting document for the collection.

  17. We have updated the FE workforce staff record specification: 2020 to 2021 and the FE workforce data collection: validation rules. We have also published an example template for FE providers to use, and a support manual.

  18. Privacy notice for the FE workforce data collection document added to the page.

  19. We have published validation rules, schema and an example of staff data to help complete the data collection.

  20. We have published version 2 of the FE workforce staff record specification: 2020 to 2021. The changes are outlined on page 5 of the document.

  21. First published.