1. On the ‘new document’ menu, select ‘document collection’.

2. Write the title and summary in a way that will explain the reason for the collection to a user who sees it in search results.

3. Write a sentence or 2 in the ‘Body’ section to introduce the list of documents. Do not repeat the summary.

4. Add relevant associations.

5. Select ‘Save’.

6. Select the ‘collection‘Collections’ documents’ tab. This is where you add content items.documents.

7. Once you’ve finished editing, go to the ‘document’ tab and select ‘Save and continue’ to add topic taxonomy tags.

Add content items to a collection

GoYou tocan theadd ‘collectiona documents’document tab.

Forby Whitehalleither content:

1. Find the contenttitle itemor youthe wantfull toURL addof by typing the documentdocument. 

   To titleadd ora pagedocument ‘slug’by (lastthe parttitle:

   1. Select of‘View’ anext URL,to forthe example,collection ‘public-health-outcomes-framework’)you inwant theto searchadd box.a Click ‘find’.document. 

   2. Select the‘Add relevantdocument’. 

   3. Select content‘By item by clicking it.title’.

   4. SelectEnter thea groupfull youor wantpartial totitle addof the contentdocument. 

   5. Either itemselect to from the dropdown‘Enter’ listbutton nexton toyour thekeyboard ‘Add’or button.select Ifthe youmagnifying haveglass. 

   6. You notcan createdselect any‘View’ groups,to theycheck willthe bedocument addedor automaticallyselect ‘Add’ to add the ‘Documents’document group.

   7. Clickto the ‘Add’ button.group. 

   ForTo GOV.UKadd contenta createddocument outsideby Whitehall:the URL:

   1. Select ‘Add‘View’ GOV.UKnext contentto createdthe outsidecollection ofyou Whitehallwant to add a group’document. 

   2. Select to‘Add revealdocument’. 

   3. Select the‘By search box.URL’.

   4. AddEnter the full URL toof the searchpage.

   5. Select box.‘Add’.

   Re-order Youdocuments

   1. From canthe adddocument anycollection contenttab, itemselect that‘Reorder has a URL that starts ‘www.gov.uk’.document’. 

   2. SelectUse the group‘Up’ youand want‘Down’ buttons to addreorder theone contentplace itemor toselect fromand drag the dropdownbutton list.to move it up or down multiple places. 

   3. ClickSelect the ‘Add’ button.‘Save’.

   CreateHow groupsto group and edit document collections

   You can organise content by listing them under different subheadings, or ‘groups’.‘collections’.

   1. The firstdefault collectionname subheadingof (group)the isfirst automaticallycollection calledgroup ‘Documents’.is This‘Collection’. titleTo canchange bethe changedname:

      1. Go byto clickingthe ‘Edit‘Collections’ grouptab.

      2. Select heading‘View’. 

      3. Select and body’ to the left‘Group ofdetails’ tab. 

      4. Select the group‘Edit’ title.link. 

      5. CreateEnter athe new groupname byin clicking the ‘addname afield. 

      6. You newcan group’enter buttona linkdescription atof thethis bottomgroup ofin the page.‘Description’ field.

      7. WriteSelect a‘Save’. 

      To headingadd thata explainsnew thecollection reasongroup

      1. Select for‘Add the group.group’.

      2. WriteEnter body text to introduce the group.name Ifof the groupnew headingcollection isin self-explanatory,the you‘Name’ do not need to complete this field.

      3. MoveYou existingcan contentadd into a groupdescription byof selectingthe themcollection andin clicking the ‘Move’‘Description’ button.field. 

      4. Select ‘Save’. 

      Re-order

      To documents

      reorder collection groups

      1. DragSelect and‘Reorder dropgroup’. 

      2. To contentmove toone re-orderplace, itselect withinthe a‘Up’ group or ‘Down’ button. To move multiple places, select the button and drag it to anotherits group.new position. 

      3. YouSelect can‘Save’.

      Add alsotopic clicktaxonomy tags

      1. Select the tickbox‘Document’ nexttab.

      2. Select to‘Save aand document,go thento selectdocument anothersummary grouppage’.

      3. Select to‘Add movetags’ itunder to‘Topic intaxonomy tags’.

      4. Select the dropdownrelevant menutags. atYou thecan topeither ofsearch or select to expand its currentsubtopics. 

      5. Select group.‘Save’.

      Preview a collection

      1. SelectFrom ‘Savethe and‘Document continue’collections’ (notpage, ‘Save’)select tothe add‘Document’ topictab. 

      2. Select taxonomy‘Save tagging and savego yourto document.document summary’.

      3. OnSelect the edition‘Preview summaryon page,website select(opens thein ‘Previewnew ontab)’ website’link.This link. This will show you how the collection will appear when published on GOV.UK.

      4. If you need to share the preview with someone who does not have access to Signon, use the ‘Share document preview’ link.

      Withdrawn content items in a collection

      When you withdraw a content item, it will disappear from any document collections it’s in. If this leaves you with an empty collection page, you’ll need to assess if any remaining copycontent in the summary or body text needs mergingadding elsewhere, and then unpublish the page.