How to publish senior officials' business expenses, hospitality and meetings

Template for GOV.UK publication page for departmental core transparency data, to be published quarterly.

Prepare the data

The Cabinet Office Transparency Data team has provided this guidance on how to preparecollect and interpret your for publication.

Senior Officials Transparency Guidance (PDF, 286201 KB, 1718 pages)

They will commission you with - CSV (comma-separated values) templates, timingtiming, and support on appropriate approval processes.

This guidance will apply to transparency data for the period of January - March 2024 onwards, to be published in due course.onwards

Government is committed to publishing this data quarterly.every quarter.

Publish the data

Create a new GOV.UK publication page for each data release.
Create a collection page on GOV.UK for all data releases, with links to each individual publication page.

Consider creating a collection page for each individual data set

Publication page template

The publication title, summary, detail and file name is a government standard and must not be changed.

Publication type: Transparency data

Title: [Department name or acronym]: senior officials’ business expensesexpenses, hospitality, and hospitality,meetings [month to month] [year][year].
Example Title: “Cabinet Office: senior officials’ expenses, hospitality and meetings, July to September 2024”

Summary: Data on senior officials’ (SCS2+) business expensesexpenses, and hospitality, and [the permanent secretary’s/permanent secretaries’] meetings with external individuals and organisations.


[Department] publishes details of [the permanentPermanent secretary’s/permanentSecretaries, secretaries’]Director externalGenerals, meetingsFinance Directors, Commercial Directors and seniorDirectors officials’who businessare expensessenior andresponsible hospitalityowners onin athe quarterlyGovernment’s basis.

ThisMajor dataProjects isPortfolio] alsomeetings availablewith onexternal

  • [addindividuals bulletedand linksorganisations, toand thesenior’ pagesbusiness thisexpenses dataand alsohospitality appearsevery on]


Policies: Government transparency and accountability

Policy areas: Government efficiency, transparency and accountability

CSV attachment titles:


  • [Department]’s permanentsenior secretaries’officials’ meetings,expenses, [month to month] [year]
  • [Department]’s senior officials’ expenses,hospitality, [month to month] [year]
  • [Department]’s senior officials’officials’s hospitality,meetings, [month to month] [year]


For aexample:

  1. Cabinet linkOffice onSenior

Whenofficials’ theexpenses datasetJanuary isto published,March add2025

  • Cabinet aOffice linkSenior officials’ hospitality January to itMarch in2025
  • Cabinet yourOffice department’sSenior sectionofficials’ onmeetings

    January to March 2025
  • Collection page [GOV.UK]

    Add the new publication page to your department’s collection page for this data.

    Make sure the collection page is tagged to the Government transparency and accountability policy.

    Collection page template

    Title: [Department]: senior officials’ business expenses, hospitalityhospitality, and meetings

    Summary: All data on senior officials’ (SCS2+) business expenses and hospitality, and [the[Permanent permanentSecretaries, secretary’s/permanentDirectors secretaries’]General, Finance Directors, Commercial Directors and Directors who are senior responsible owners in the Government’s Major Projects Portfolio] meetings with external organisations.

    Body (optional):
    [Department] publishes details of senior officials’ (SCS2+) business expenses and hospitality and the [the[Permanent permanentSecretaries, secretary’s/permanentDirectors secretaries’]General, Finance Directors, Commercial Directors and Directors who are senior responsible owners in the Government’s Major Projects Portfolio] meetings on a quarterly basis.

    Subheadings: Add headings for each calendar year, most recent first.

    DATA.GOV.UK page templates

    IfWhen therethe aredataset nois reportspublished, add a link to it in your department’s section on

    We recommend that this is maintained as a series of collection pages listing all historic links on GOV.UK with a direct link to the .CSV resource.
    An individual page will need to be maintained for each of the following:

    1. Expenses
    2. Hospitality, and
    3. Meetings

    Title: [Department]: Senior Officials [the specific data set] data
    Example - a quarter,page addfor ‘Nothingeach wasdata reportedset:

    1. Cabinet inOffice [monthSenior Officials Expenses Data
    2. Cabinet Office Senior Officials Hospitality Data
    3. Cabinet Office Senior Officials Meetings Data

    Summary: This is a collection and collation page for an element of [your department] Senior Officials Transparency publications [published here: {your Senior Officials collation pages on}.]

    Guidance - Each CSV published on GOV.UK will be listed here, to month]enable [year].’easy underaccess to a single stream of data on Senior Officials. Please use the heading.naming conventions present on your collation pages to ensure data is accurately described and dated to specific period and year.

    Historical Data

    Where possible - review historical datasets on and convert these to CSV format for ease of use within both and for referencing within
    Do not ever archive or remove historical publications from

    Published 14 December 2017
    Last updated 142 DecemberApril 20232024 + show all updates
    1. Updated with the latest guidance

    2. Added the following guidance: Senior Officials Transparency Guidance

    3. First published.