DWP Flexible Support Fund Dynamic Purchasing System 2

Register on the Flexible Support Fund DPS 2

Registrations for accreditation on to the DWP FSF DPS 2 - For the Provision of Work Focused Activities, is currently suspended to allow DWP to migrate to a new eProcurement System (ePS).

You will be able to begin applying for accreditation on to the DWP FSF DPS 2 once the new ePS goes live, which is anticipated to commence from early September 2025.

Guidance on how to register on the new DWP ePS will be made available in due course.

Once registered on the new DWP ePS, you will then be able to access the application form to apply for accreditation to the FSF DPS 2.

The application process

The application for the FSF DPS 2, will still be a 2-Stage application process. To submit your DWP accreditation application, you need to ensure you complete the application stages in the correct order.

The 2 stages consist of:

• stage 1 – completion of the application on the new ePS

• stage 2 – Supplier registration and completion of a questionnaire on Basware

Suppliers must first complete stage 1 of the accreditation process and receive a confirmation Award Letter, prior to progressing to stage 2 on Basware.

The Supplier will need to log-in or create a Basware account to complete stage 2, once logged into Basware the Supplier will need to search for the FSF DPS 2 opportunity.

Once a Supplier has located the DPS on Basware they will need to complete 2 sections:

1. A yes / no question to confirm they have completed stage 1. At this point the Supplier will also need to provide their unique reference number which can only be obtained from their accreditation Award Letter

2. The FSF DPS 2 operates on a Request for Quotes (RFQs) basis which uses a series of filters in Basware to determine, which suppliers to invite to the RFQ stage. The filters include:

• Service Categories (linked to Employability Journey)

• Customer Group(s)

• Delivery Method

• Location

The Supplier must complete the filters by selecting which of them apply to their organisation to ensure they receive the appropriate RFQs. If these filters are not completed, Suppliers will not be fully accredited and therefore will not receive RFQ opportunities.

Once the Supplier has completed the sections on Basware, these will be reviewed by DWP, who will confirm the outcome with the Supplier as to whether their application has been either ‘accepted or rejected’ at stage 2.

The Supplier will then be live on Basware and eligible to receive RFQs.

More information on the detail required in your application, the FSF DPS 2 Specification and Instructions to Potential Suppliers, will be hosted on the new ePS in due course.

Help and support with your application

This guidance note will be updated in due course with further help and support regarding the application process for accreditation on to the FSF DPS 2 via the new DWP ePS

Additional Information

The accreditation process will be re-opened and remain so, until further notice and any interested Suppliers will need to apply for accreditation.

A Supplier must be fully accredited to the FSF DPS 2 to be able to receive and respond to RFQ opportunities.

The length of RFQ response time allocated to Suppliers will vary depending on the complexities of the individual RFQ. Suppliers will have up to the expiry date shown on the opportunity to edit, amend and submit a response to the RFQ. DWP will try to process all accreditation applications and RFQs in relation to the FSF DPS 2 as quickly as resources allow.

Being accredited on the DWP FSF DPS 2 does not guarantee that you will receive any business as a result of responding to RFQs.