Certification Logistics Module:Pilot: import requirements

This guidance is for businesses takingparticipating part in the Certification Logistics ModulePilot, (CLM)which andis Officiala Veterinariansmodule (OVs)of certifyingthe Accredited eligibleTrusted consignments. Trader Scheme.

The Certification Logistics ModulePilot simplifies the certification process for packaged animal products that move from a distributionconsolidation hub in the EU to Great Britain.

Participants can import eligible products intousing GB obtaining an export health certificate (EHC) issuedfrom at the point of origin of the goods (such as a manufacturing site). They do not need to obtainget certificationthe goods re-certified at thean EU distribution consolidation hub.

The following businesses are authorisedparticipating to participate in the scheme:pilot:

• DFDS Logistics Limited
• ECS European Containers
• Lidl UK Trading Ltd
• Nagel Group Ltd
• Stef Langdons Ltd

AsIf a participating businessbusinesses youdo mustnot follow thethese specificrules requirementsthey inmay thebe CLMunable handbookto andstay willin bethe audited accordingly.pilot.

Eligible goods

This schemepilot is only for medium-risk products of animal origin (POAO) for human consumption and medium-risk animal by-productsby-products. (ABP).They The goods must be packaged priorand tocertified official certification in the the EU and EFTA countries..

The schemepilot excludes high risk POAO and ABP. asCheck wellthe as High Risk Food not of Animal Origin (HRFNAO). You can check this link for animal product risk categories.

Document requirements

For eligible goods you must:

• arrangeuse toan affix to the specific chosen level of unit, a unique Unit Level Identification (ULI) number, if you wish to split consignments at a distribution hub  
• arrange to obtain an EHC from from the ‘pointpoint of origin’origin of the goods rather(rather than the point of final dispatchdispatch)
• provideadd ULI numbers to the certifyingtrusted competent authority
• make the ‘trusted trader declaration’declaration and include it with the EHC and your trusted trader reference number to your import notification (Chedon Part I) on IPAFFS

PointTrusted oftrader origindeclaration

The pointtrusted oftrader origindeclaration is theprovided finalby manufacturingDefra ordirectly processingto siteparticipants. whereIt themust goodscontain:

• unit-level wereidentifiers processedto andidentify packagedthe orgoods thethat storageare siteincluded followingon this.

  Ifthe EHC and certifiedare attravelling on a storageparticular unit,load theto certifyingGreat officerBritain

• relevant mustconsignee bedetails
• a satisfieddeclaration that theyyou have ensured the supportingsafety informationand forsecurity of the establishmentgoods whereduring processingtheir andend packing took place to undertakeend the certification.
  journey

Health certificates

The health certificate requirements for goods imported under the schemepilot are similar to standardexisting (non-CLM) requirements. However,They theremust include aresome specificadditional variationsinformation permittedfrom to accommodate the CLM. certifying These are limited to Part I of the certificate and specified below.officer.

DistributionConsolidation hub requirements

AConsolidation distribution hub used forin CLMthe eligiblepilot goods must be:

• listed as anapproved authorisedestablishments establishmentto export foranimals exportsand animal products to GBGreat Britain
• registered or approved by the competent authority of the country it is located in

The UK-based part of your business must take responsibility for and have oversight of the EU-based consolidation hubs andinvolved logistic arrangements in handlingthe orgoods’ storing CLM eligible goods, in their journey to Great Britain.

GuidanceSupply forchain certifyingassurance officersand traceability requirements

CertifyingYou officersmust should completewrite aand healthimplement certificate asstandard normal,operating exceptprocedures. The supply chain must allow for informationproducts aboutto the:be easily identified and traced.

Your systems and procedures must allow for:

• Consignee/importerproducts to be traced from the place they were originally processed or manufactured to their intended destination
• Countryconsignments ofand originproducts to be verified at arrival
• Placeproducts ofto be rejected, withdrawn, or recalled during intake, storage and dispatch

You must keep records that show you conduct internal audits to check you comply with the requirements of the pilot.

Food safety management requirements

You must:

• Meansfollow hazard ofanalysis transportand critical control point procedures
• Descriptionmaintain oflegal consignment/goodstemperature controls throughout the process from intake to dispatch for all products and rooms - this includes marshalling areas, as well as chillers and freezers
• Entryhave point/Borderprocesses controlto postdistinguish between products which are eligible for CLP and products which are not, during storage

TradersProducts makingwhich pre-importare notificationsintended for sale in IPAFFSGreat forBritain CLMmust eligiblebe goodshygienically stored in dedicated areas.

The design and layout of the facilities must ensureallow thatfor anygood fieldsfood whichhygiene maypractices haveand beenprotect copiedagainst fromcontamination.

You themust electronickeep:

• records EHC,which show your procedures and staff are correctedeffective and updatedcompetent
• evidence withthat thestaff correctare informationtrained and supervised

Guidance for thatcertifying consignmentofficers

Certifying atofficer thatshould time. complete a health certificate as normal, except for information about the:

Consignee/

• consignee or importer (usually I.5box onI.5)
• place EHC)

Theof consignee/importerdestination should(usually bebox theI.12)

means nameof transport (usually box I.15)

border control posts (BCPs) (usually box I.16)

Consignee and addressplace of destination

For the naturalconsignee orbox legalyou personshould whoprovide isone receivingof the consignmentfollowing:

• the inEU GB.consolidation Forhub CLMfrom consignments,where the consigneegoods maywill not be known.dispatched Indirectly suchto cases,Great enter Britain
• the GBconsolidation addresshub (if destination is not known at the time of certification)
• the authorisedactual CLMdestination participant.of Alternatively,first ifunloading when the localgoods certifyingarrive authorityto allowsGreat it,Britain

For enterplace of destination, include the addressdetails of the intermediaterepresentative destinationof (thethe distributionCLP hubparticipant in the EU).UK.

Country

The ofactual Originconsignees (usuallyand I.7place onof EHC)

Thisdestination ismust thethen countrybe (orprovided region)by wherethe CLP participant thein goodsa wereseparate packageddocument, andthe certifiedtrusted andtrader begindeclaration, theirand journey,in notthe IPAFFS notification wherefor the dispatchgoods tobefore Greatthey Britainmove from the distributionconsolidation hub takesto place.Great Britain.

Place

Standard ofcertification Dispatchis (usuallyan I.11optional onfield.

Means EHC)of transport

ThisIn should be the actualmeans placeof fromtransport wherebox, thewrite goodsone areof loadedthe afterfollowing:

• the obtainingmeans aof certificatetransport forin which the goods.goods Asdeparted such, the placeestablishment of dispatchmanufacture, onwhere the EHC shouldwas matchsigned
• ‘groupage’

You thedo correctnot locationneed into include the sectionfinal ‘Descriptionmeans of consignment’transport andto shouldGreat not be the distribution hub.Britain.

PlaceBorder ofcontrol loadingposts (usually I.13 on EHC)(BCPs)

ThisYou isshould normallyinclude the portborder orcontrol terminalpost (BCP) (usually box I.16) where the goods arewill loadedenter onGreat orBritain, intoif theknown.

If meansthis ofis transportnot forknown crossingat the bordertime intoof GB.certification, Forprovide CLMthe BCP, that ifthe importer thisthinks is notmost known,likely. itIf mayyou beare theusing Trade listedControl (seeand ‘DistributionExpert HubSystem Requirements’(TRACES), above)select distributioncountry huband fromthen whereUnited Kingdom.

The actual BCP must be provided in the IPAFFS notification, before the goods willmove beto despatchedGreat directlyBritain tofrom GB.the consolidation hub.

MeansComplete ofthe transportrest (usuallyof I.15 on the EHC) as normal

InYou should complete the meansrest of transportthe EHC as box,normal, writeas oneif ofthe goods were moving directly from the following:point of certification to Great Britain.

• Complete the meanscountry of transportorigin (usually box I.7) in whichline thewith goodsexisting willguidance. departEnter the establishmentcountry where the goods arewere beingproduced, certified,manufactured suchor aspackaged.

  Complete roadthe haulage,place railof wagon,loading shipping(usually container

• ‘groupage’

Youbox doI.13) notto needidentify tothe knowplace where the goods are loaded into their means of transporttransportation used to crossthe consolidation hub. This is the borderplace intowhere Greatthe Britain.goods are being certified.

Entry

Do pointnot (usuallylist I.16the onconsolidation EHC).

Thehub EHCwhich mustwill includebe the officialplace reference of afinal GBdispatch borderto controlGreat postBritain (BCP).for Usegoods themoved mostunder CLP. likelyThis entryinformation pointwill asbe provided by the CLP participant in the applicantcommon forhealth theentry certificate.document Whilst(CHED) before the EHCgoods maymove notto beGreat accurateBritain whenfrom the goodsconsolidation crosshub.

Complete the border,date theand pre-importtime declarationof (thedeparture CHED-P),(usually mustbox beI.14) madeand tomeans theof correcttransport BCP(usually Pointbox ofI.15) Entryin intoline GB,with existing guidance. Provide the means of transport and overridesdate whatof isdeparture recordedof inthe goods as they depart the EHC.place where they are being certified.

Using unit-level identifiers (ULI)(ULI) for split consignments

If the CLMthe CLP participant participant intends to split a certified consignment at the distribution hub, they must arrange for the required unit-level identifiers (ULI)(ULI) to be included in the health certification. 

Official Veterinarians (OVs)(OVs) mustshould verify the application and use of of athis ULI on the units of the consignment. They are required to certify this in the same way as establishing compliance for other aspects of the certification.    certification.    

The CLMThe CLP participant participant uses the ULIs to declare and record which units from the certified consignment are moving into Great Britain (GB). The GB competent authority uses these ULIs to trace and check parts of the certified consignment and that the imported goods are certified as compliant with GB import requirements.requirements.  

The exact nature and format of the ULI is up to the CLMthe CLP participant participant and their suppliers but must be unique. They must be applied at the level that the goods will be divided at the distribution hub. For example, pallet-level ULIs,ULIs, if the goods will be divided at pallet level, or box-level identifiers if the goods are to be divided at a boxed level. The ULI must be readable without damaging the wrapping or packaging and must be affixed to the unit of choice.  

Adding unit-level identifiers to the certificate

CertifyingUnit-level Officersidentifiers must allowbe andrecorded certifyin ULIsthe EHC  in bythe includingfield themfor in‘Container PartNo.’ Iwith ofthe prefix ‘CLM UL’ followed by the EHCULI undernumber.

This ‘Containeris Number’required Parteven I.19.if Thethere uniqueare unit-levelalso identifierscontainer mustnumbers to be recordedrecorded. withIn thethis prefixcase ‘CLM ULI’we suggest that container numbers are recorded first, followed by the CLM ULI numbernumbers, (foreach example:entry CLMon ULIa 123).new line.  

Adding schedules to certificates  

If all of the identifiers for containers and ULIs cannot be inserted as ‘Container No’, a schedule to the the EHC should should be created, cross referenced and added as an official schedule to the certificate. certificate.    

IfFor electronic certification, hosted and verifiable in TRACES NT, where a verifiable PDF EHC copy will accompany the consignment, the schedule should be uploaded in ‘Accompanying Documents’ (usually box I.17).

Please note that a separate document cannot be insertedadded into the certificate as paginated pagespages. ofIt the certificate, it must therefore be formatted correctly, printed, signed in ink, and stamped with an official stamp.stamp Thenprior itto shoulduploading be  uploaded as an electronicadditional ‘additionaldocument document’ to the certificate  referenced in Part I.17 of the linked certificate.    certificate.   

Competent authorities should not expect a formal GB template for this purpose. purpose. They should treat the information contained in the additional document as if it were an official schedule to the certificate. They are expected to certify the ULI information contained therein in the same way as if it was information entered directly into ‘Container No’ of Part I of the certificate.  certificate.  

CLM-eligibleVerifiable goodsPDF mustcertificates befor certifiedimports viaof verifiableproducts PDFof certificatesanimal .origin from the EU and EFTA countries will be accepted from TRACES NT. Check the list of of countries Great Britain will accept validated PDF GB health certificates from.