School workforce census: guides
Guides for schools and local authorities on submitting data for the school workforce census 2024.2025.
- From:
- Department for Education
- Published
- 24 August 2020
- Last updated
-
1512NovemberSeptember20242025 — See all updates
Applies to England
Documents
School-employed staff: guide
PDF, 693870 KB, 8275 pages
Centrally employed staff: guide
PDF, 628 KB, 60 pages
School workforce minimum notepad entries: guide
PDF, 167 KB, 17 pages
Details
These guides are to help schools and local authorities:
- understand the purpose of the census
- prepare for the census
- complete their census returns
- understand the minimum notes needing to be added in the case of validation queries
The guide for school-employed staff is for:
- schools and nurseries maintained by the local authority
- special schools maintained by the local authority (schools for children with special educational needs or disabilities)
- city technology colleges
- academies
- free schools
- pupil referral units (these provide education for children who can’t go to a mainstream school)
- local authority children’s services
The guide for centrally employed staff explains how local authorities who employ school staff centrally can submit school workforce census data.
More guidance on submitting data for the school workforce census is available.
Details
These guides are to help schools and local authorities:
- understand the purpose of the census
- prepare for the census
- complete their census returns
- understand the minimum notes needing to be added in the case of validation queries
The guide for school-employed staff is for:
- schools and nurseries maintained by the local authority
- special schools maintained by the local authority (schools for children with special educational needs or disabilities)
- city technology colleges
- academies
- free schools
- pupil referral units (these provide education for children who can’t go to a mainstream school)
- local authority children’s services
The guide for centrally employed staff explains how local authorities who employ school staff centrally can submit school workforce census data.
More guidance on submitting data for the school workforce census is available.
Updates to this page
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Update history
2025-09-12 15:58
Updated the ‘School-employed staff: guide’ to the 2025 version.
2024-11-15 13:15
Updated ‘Centrally employed staff: guide’.
2024-11-04 13:11
Updated ‘Centrally employed staff: guide’ for 2024.
2024-10-11 10:07
Updated ‘School employed staff: guide’ and ‘School workforce minimum notepad entries: guide’.
2023-10-31 11:45
Added ‘School workforce minimum notepad entries: guide’.
2023-08-01 09:30
‘Centrally employed staff: guide’ was updated.
2023-07-06 09:42
Replaced ‘School employed staff: guide’ with the 2023 collection. Changes since 2022 are listed in section 1 of the guide.
2022-09-05 16:36
Added ‘Centrally employed staff: guide’.