Change of https://www.gov.uk/government/publications/basic-check-guidance-and-policies

Change description : 2025-09-16 14:29:00: Basic check ID checking guidelines from 22 April 2025 has been updated to make clear that:1: For a paper licence to be valid it must be issued before March 2000 and all information, including name and address, must be up to date2: Central or local government, government agency, or local council document giving entitlement must have been issued in the last 12 months3: P45 or P60 statement cannot be an online document [Guidance and regulation]

Showing diff : 2025-08-07 16:24:56.922144202 +00:00..2025-09-16 13:29:26.519518637 +00:00

Guidance

Basic check guidance and policies

A collection of guidance and policy documents relating to the submission of basic checks, for Responsible Organisations.

From:
Disclosure and Barring Service
Published
4 September 2017
Last updated
316 JulySeptember 2025 — See all updates

Documents

Basic check ID checking guidelines from 22 April 2025

HTML

Basic check ID checking guidelines from 22 April 2025 (Welsh)

HTML

Basic check ID checking guidelines from 1 July 2021

HTML

Canllawiau gwirio ID gwirio sylfaenol o 1 Gorffennaf 2021

HTML

Basic check: Terms and conditions

HTML

Basic check: Processing standards

MS Word Document, 326 KB

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email communications@dbs.gov.ukcustomerservices@dbs.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Basic check: Processing standards

HTML

Basic check: Trading terms

HTML

Web Services Interchange Agreement

PDF, 578 KB, 18 pages

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email communications@dbs.gov.ukcustomerservices@dbs.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Basic DBS check Privacy Policy for applicants (English and Welsh)

https://www.gov.uk/government/publications/basic-dbs-check-privacy-policy

Accountable Officer Privacy Policy (English and Welsh)

https://www.gov.uk/government/publications/accountable-officer-privacy-policy

Details

These documents are for Responsible Organisations who submit basic checks to DBS. Details of documents needed to verify a person’s identity are provided in the basic check identity guidance (see above).

Responsible Organisations who submit basic checks to DBS on behalf of individuals will need to comply with these terms and conditions, policies and guidance.

Updates to this page

Published 4 September 2017
Last updated 316 JulySeptember 2025 + show all updates

  2. Reference to HM Forces ID card has been updated to HM Forces ID card or HM Armed Forces Veteran card in the Basic ID checking guidelines (English and Welsh)

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Update history

2025-09-16 14:29
Basic check ID checking guidelines from 22 April 2025 has been updated to make clear that:1: For a paper licence to be valid it must be issued before March 2000 and all information, including name and address, must be up to date2: Central or local government, government agency, or local council document giving entitlement must have been issued in the last 12 months3: P45 or P60 statement cannot be an online document

2025-07-03 09:56
Reference to HM Forces ID card has been updated to HM Forces ID card or HM Armed Forces Veteran card in the Basic ID checking guidelines (English and Welsh)

2025-04-24 12:41
Welsh translation of Basic check ID checking guidelines from 22 April 2025 has been uploaded

2025-04-22 14:00
Updated ID Guidance to be used from 22nd April has been uploaded