PrivacyData protection: privacy notice model documents for schools and local authorities
Suggested privacy notices for schools and local authorities to issue to staff, parents and pupils about datathe collection andof data protection.data.
Applies to England
Documents
Details
ThisProviding guidanceaccessible information to individuals about the use of personal data is for:
- schools
- local
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You can issue privacy notices in a privacynumber notice.of ways – for example, on your website or within:
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Updates to this page
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Updated all documents for the 2026 to 2027 academic year.
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Replaced each document with the latest version.
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Replaced each document with the latest version.
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Updated a link to the National Pupil Database (NPD) privacy notice in the following documents: 'Explanation of privacy notices', 'Privacy notice: suggested text for pupils', 'Privacy notice: suggested text for a local authority' and 'Privacy notice: suggested text for looked-after children and children in need'.
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Documents updated: 'Explanation of privacy notices', 'Privacy notice: suggested text for pupils', 'Privacy notice: suggested text for school workforce', 'Privacy notice: suggested text for school and trust governance roles', 'Privacy notice: suggested web text for a local authority', 'Privacy notice: suggested text for looked-after children and children in need'.
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Removed 'Privacy notice: how we use employee information' and added 'Privacy notice: how we use children's social workforce information'.
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Documents updated: 'Explanation of privacy notices', 'Privacy notice: suggested text for pupils', 'Privacy notice: suggested text for school workforce', 'Privacy notice: suggested text for school and trust governance roles', 'Privacy notice: suggested web text for a local authority', 'Privacy notice: suggested text for looked-after children and children in need'.
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Updated the document 'Explanation of privacy notices'.
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Updated privacy notice suggested templates for pupils, school workforce, school and trust governance, local authority and looked-after children to amend 'Article 9' link and changed 'GDPR' to 'UK GDPR' where applicable.
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Updated 'Privacy notices: an explanation of privacy notices' with v1.2 August 2020.
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Updated privacy notice user guide and suggested templates for pupils, school workforce, local authority, looked-after children and children in need. Update covers parental consent to prevent the sharing of additional pupil information with local authorities and youth support services.
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Updated in 'Privacy notice: suggested text for a school governor'. The document now uses the terminology 'individuals in governance roles in maintained schools and academy trusts'.
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Updated privacy notices for pupils, school workforces, school governors, local authorities, and looked after children and children in need.
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Updated suggested wording for 'Privacy notice: how we use employee information'
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Updated privacy notices with suggested text to reflect the latest data protection legislation (DPA 2018).
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Updated 'Privacy notice: how we use employee information' to help local authorities comply with the General Data Protection Regulation (GDPR).
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Added documents 'Privacy notice: suggested text for a school governor'.
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Added an explanation of privacy notices and updated the suggested texts.
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Updated privacy notices to help local authorities comply with the General Data Protection Regulation (GDPR).
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Added 'Privacy notice: how we use employee information'.
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Updated 'suggested text for pupils' documents to help schools comply with the General Data Protection Regulation.
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Updated privacy notice model documents for pupils, local authorities, and looked-after children and children in need.
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Updated privacy notice model documents.
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Documents updated to take account of any relevant policy and organisational changes, and to include the latest web links.
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First published.
Update history
2026-08-13 09:44
Updated all documents for the 2026 to 2027 academic year.
2025-10-03 15:03
Replaced each document with the latest version.
2024-08-15 10:36
Replaced each document with the latest version.
2023-10-30 12:15
Updated a link to the National Pupil Database (NPD) privacy notice in the following documents: ‘Explanation of privacy notices’, ‘Privacy notice: suggested text for pupils’, ‘Privacy notice: suggested text for a local authority’ and ‘Privacy notice: suggested text for looked-after children and children in need’.
2023-06-16 14:47
Documents updated: ‘Explanation of privacy notices’, ‘Privacy notice: suggested text for pupils’, ‘Privacy notice: suggested text for school workforce’, ‘Privacy notice: suggested text for school and trust governance roles’, ‘Privacy notice: suggested web text for a local authority’, ‘Privacy notice: suggested text for looked-after children and children in need’.
2022-11-16 16:21
Removed ‘Privacy notice: how we use employee information’ and added ‘Privacy notice: how we use children’s social workforce information’.
2022-09-20 12:49
Documents updated: ‘Explanation of privacy notices’, ‘Privacy notice: suggested text for pupils’, ‘Privacy notice: suggested text for school workforce’, ‘Privacy notice: suggested text for school and trust governance roles’, ‘Privacy notice: suggested web text for a local authority’, ‘Privacy notice: suggested text for looked-after children and children in need’.