How to publish special advisers’ gifts, hospitality and meetings

Prepare the data

The Cabinet Office Transparency Data team has provided this guidance on how to prepare your data.

Special Advisers Transparency Guidance (PDF, 191 KB, 14 pages)

They will commission you with - CSV (comma-separated values) templates, timing and appropriate approval processes.

This guidance will apply to transparency data for the period of January - March 2024 onwards, to be published in due course.

Government is committed to publishing this data quarterly.

Publish the data

Create a new GOV.UK publication page for each data release.

Publication page template

The publication title, summary, detail and file name is a government standard and must not be changed.

Publication type: Transparency data

Title: [Department name or acronym]: special advisers’ gifts, hospitality and meetings, [month to month] [year]

Summary: Data on gifts and hospitality received by special advisers, and meetings they attended with senior media figures.

Body:

[Department] publishes quarterly details of special advisers’ meetings with senior media figures and any gifts or hospitality they received on a quarterly basis.

This data is also available on data.gov.uk:

• [add bulleted links to the data.gov.uk pages this data also appears on]

Associations

Policies: Government transparency and accountability

Policy areas: Government efficiency, transparency and accountability

CSV attachment titles:

• [Department]’s special advisers’ gifts, [month to month] [year]
• [Department]’s special advisers’ hospitality, [month to month] [year]
• [Department]’s special advisers’ meetings with senior media figures, [month to month] [year]

Add a link on data.gov.uk

When the dataset is published, add a link to it in your department’s section on data.gov.uk.

Collection page

Add the new publication to your department’s collection page for this data.

Make sure the collection page is tagged to the Government transparency and accountability policy.

Collection page template

Title: [Department name or acronym]: special advisers’ gifts, hospitality and meetings

Summary: This collection brings together all documents about [department]’s special advisers’ gifts, hospitality and meetings with senior media figures.

Body (optional):
[Department] publishes details of meetings between special advisers and senior media figures. It also includes details of gifts and hospitality received by special advisers.

Subheadings: Add headings for each calendar year, most recent first.

If there are no reports for a quarter, add ‘Nothing was reported in [month to month] [year].’ under the heading.