Change of https://www.gov.uk/government/publications/set-up-your-ilr-and-collect-data-with-the-learner-entry-tool

Change description : 2025-07-08 15:33:00: Added ‘Learner Entry Tool user guide 2025 to 2026’. [Guidance and regulation]

Showing diff : 2024-07-19 13:12:15.865965894 +00:00..2025-08-07 16:28:02.471144700 +00:00

Guidance

Set up your ILR and collect data with the Learner Entry Tool

A tool that helps smaller learning providers get the right structure for their individualised learner record (ILR) files.

From:
Department for Education and
Education and Skills Funding Agency
Published
22 August 2019
Last updated
819 July 20252024 — See all updates

Applies to England

Documents

Learner Entry Tool known issues 2024 to 2025

MS Excel Spreadsheet, 121 KB

Learner Entry Tool user guide 20252024 to 20262025

PDF, 2.74853 MBKB, 22 pages

Learner Entry Tool known issues 20242023 to 20252024

MS Excel Spreadsheet, 121 KB

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Learner Entry Tool user guide 20242023 to 20252024

PDF, 853880 KB, 2226 pages

This file may not be suitable for users of assistive technology.

Details Request an accessible format.

The

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if you say what assistive technology you use.

Details

The Learner Entry Tool is for further education providers who need to return ILR information for up to 500 learners but dodon’t not have a data management system.

You can download the ILR Learner Entry Tool for free. Using it is optional.

It’s designed to make putting your file together in the correct format and with the right information easier.

You must download the right version for the academic year you’re submitting data for.

If you’re having problems with the tool, check the known issues document to see if the ESFA are experiencing any issues and what it’s doing to solve them.

If your issue isisn’t not on there, please contact us.

Updates to this page

Published 22 August 2019

Last updated 819 July 2025 + show hide all updates" href="#full-history">+ show all updates

    2. Added 'Learner Entry Tool user guide 2025 to 2026'.

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Update history

2026-08-21 12:38
Added ‘Learner Entry Tool known issues 2026 to 2027’.

2026-08-11 11:30
Added ‘Learner Entry Tool user guide 2026 to 2027’.

2026-01-29 12:55
Added ‘Learner Entry Tool known issues 2025 to 2026’.

2025-07-08 15:33
Added ‘Learner Entry Tool user guide 2025 to 2026’.

2024-07-19 14:11
Added ‘Learner Entry Tool known issues 2024 to 2025’ and ‘Learner Entry Tool user guide 2024 to 2025’. Removed 2022 to 2023 documents.

2023-09-11 14:05
We have published the Learner Entry Tool user guide for 2023 to 2024.

2022-11-11 11:20
We have updated the Learner Entry Tool known issues 2022 to 2023 document.

2022-09-27 13:50
We have updated the Learner Entry Tool known issues 2022 to 2023 document, and have updated the Learner Entry Tool user guide 2022 to 2023.

2022-09-21 14:33
We have update the Learner Entry Tool known issues 2022 to 2023 document and the Learner Entry Tool user guide 2022 to 2023.

2022-09-01 10:38
We have updated the Learner Entry Tool known issues 2022 to 2023 document.

2022-08-10 10:07
We have published the Learner Entry Tool known issues 2022 to 2023 and the Learner Entry Tool user guide 2022 to 2023.